See it on areal site.
Book 20 minutes. Contractors see proof and client reports.Owners see visibility over every contractor.
Comparison
Squadly vs. WhatsApp, spreadsheets, and the late-night admin.
Most facilities contracts run on WhatsApp, a scope PDF, a spreadsheet and reports stitched together at month end. Here's what changes when both sides share one record.
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Before and after: the WhatsApp and spreadsheet stack versus Squadly
The status quo
It works until it doesn't.
WhatsApp for what happened today
Photos on personal phones. Decisions in personal chats. When someone leaves, the history leaves with them.
Spreadsheet for the roster
One source of truth that lives on one laptop. Two people edit it. One version wins. Nobody is sure which.
Accounting tool for the invoices
Invoices stitched together at month-end from screenshots, memory, and the spreadsheet. Things slip.
Side-by-side
What changes, what stays.
Squadly vs. the status quo
The status-quo stack is free at the surface and expensive in the middle. Squadly costs more per month and gives you the time back inside the first 30 days.
At a glance
Fast to scan. Clear on ownership, search, and control.
Built for operationsSquadly
Consumer chatWhatsApp + spreadsheet
Photos & decisions stay with the business
Included
Not included
History survives staff turnover
Included
Not included
Roster updates in real time across team
Included
Limited
Job history attached to the customer
Included
Not included
Invoices fire when the job closes
Included
Not included
Inspection & compliance evidence on tap
Included
Not included
Searchable by site, customer, date
Included
Limited
Free for small team chat
Included
Included
Side-by-side based on what cleaning operators told us they actually use before switching.
Migration
How operators actually switch.
Week 1: Wire free
Move daily ops chat onto Wire. Pre-configured channels (#daily-run, #approvals, #site-updates). Staff already know how to use chat. No training needed.
Week 2–3: Frame import
We import customers, sites, contracts, and the last 12 months of jobs from your spreadsheets and accounting tool. You don't rebuild anything.
Week 4: Invoices fire from Frame
Quotes, invoices, and payments run end-to-end in Squadly. Xero / QuickBooks / MYOB sync keeps your accountant happy.
The honest version
When the status quo is actually fine.
Under 5 staff, one site, no compliance
If you're under 5 people, on a single site, and nobody asks for inspection evidence, the WhatsApp + spreadsheet stack is fine. Stay there. Come back when sites multiply.
Choose your path
See it on a real site, or start free
Work chat yourbusiness owns.
Site channels, photos and approvals.Free for the whole team.