“Hey Sorry, I missed that update”
“Oh! Was the meeting today?”
“I thought Freddy would be doing this task”
“But no one told me that the job was rescheduled”
Sounds Familiar? we all have been there. Its usually like one person misses the message or the other one shows up way past the deadline and the whole schedule of the day goes upside down. Not only this but your schedule for the next project at times may also crash down simply because someone is out of the loop.
Keeping everyone on the same page should never feel like nightmare, but it most often does. If you are someone who has to manage a team, half of the time you will be found relaying messages back and forth hoping that everyone is well-informed.
Miscommunication is one of the major reasons that turns productivity into chaos. The smallest gaps like someone missing a job, or not knowing about the last minute changes or simply just coming up with a confused face saying “Hey when did that happen” can seamlessly create problems with huge impacts.
But there’s always a solution to a problem.
The solution to the problem of miscommunication in business is- A Free Scheduling Software that can simplify your team’s communication.
Major Signs of Miscommunication
- Missed Messages
If your team keeps on misunderstanding your instructions and your messages are everywhere but in the right place, it is definitely a red flag that the communication needs to be sorted out.
2. Decreased Productivity
If you are observing that the deadlines are continuously being missed, the mistakes are being repeated every now and then or their is a doubling of tasks, don’t doubt it for just a span of hectic days- there’s surely a communication gap.
3. Silent Meeting
If you are noticing that your once chatty team has suddenly gone all silent, sitting with blank faces in group discussions or meetings. Chances are they are feeling unheard or devalued because of dysfunctional communication.
4. Frequent Conflicts
Increased clashes and conflicts among the team points out to only one thing- communication gap.
Why Teams Fail to Communicate?
Before jumping on to the solution, it is important that we first completely diagnose the problem. At this point of the blog you can identify the red flags of communication but the story doesn’t ends here my friend. It is equally significant to pinpoint what is the driving force leading to your team’s communication breakdown.
- Multiple Communication Channels: Emails, instant messages, calls, WhatsApp, video conferences, chat apps…. Employees are not at fault if they cant keep a track of the communication .
- Unclear Instructions: Blurry information will only lead to confused team members who have no idea about their priorities
How a Free Scheduling Software resolves Communication Mishaps?
By using a free employee management tool you will streamline and add clarity to your team’s daily operations.. Here’s how it works.
Centralized Communication
Do you find yourself stuck in this never ending marathon of skimming the documents and hunting down your inbox or chats just to find out who is doing what? Here’s exactly where you will find a free scheduling software as your superhero.
A free task management tool will primarily align all your tasks, deadlines and updates in one place. This will enable you to assign tasks, view deadlines and updates all from a single dashboard. Everyone will have a complete view of what’s happening and who is doing it, and eventually there will be no more “Hey wait! No one told me about the job”
Get Real-time Updates
You know the mess that is created when there is a sudden last minute change?
Out of nowhere you are just rushing around to get the things fixed and to cater the change. Back to back messages, calls after calls and just trying to make sure that the job gets done in time.
A free scheduling software will set you free from all this panic. This management tool will provide you and your team with the real-time updates of all that’s happening.
Think of it this way:
You made an 11th hour change to a schedule. You team will instantly get a notification about the change made. This way everyone will be on the same page in an easier and faster manner.
Clarity and Accountability
You know there’s this thing- when people are unaware of what is expected of them, two things happen- either they do the bare minimum or they overdo and both are not appreciated in the corporate world.
With a shift management software you can add more clarity and accountability while assigning the tasks. You no more need to say that “ Someone please work on this job” rather you will be saying “ Hey John, this job is on you mate. Get it done within the time frame”
This way your team will know who is accountable for which job. It avoids two people working on the same task or nobody owning the task.
Mobile Access
So it is reasonable to think that your team cannot always be on their desks and stay updated. Specially if you have a team that works on site, or a team which has to be there for meetings with the clients or any other work in the field.
Here’s where the mobile access saves the day.
Most of the free scheduling softwares comes with mobile apps. So whether you team is in the office, working on site, or at home they will stay updated about the schedules, tasks and deadlines.
Reduced Miscommunication
Miscommunication breeds chaos and is the root of 80% of the problems caused at a workplace. It adds soul to unproductivity, missed deadlines, conflicts between employees and unsatisfied clients.
But when you incorporate a free scheduling software into your system, you reduce the chances of miscommunication because everything is recorded on one clear platform.
No mixed messages, no confusions, no blame games only clear communication.
Squadly’s Free Scheduling software simplifies communication
One of the primary objective of our scheduling tool is to streamline the communication and this software was built keeping this in mind. Squadly’s Free Scheduling software is loaded with all the features that you would be needing to keep your team’s communication on track. It is really easy to understand for new users. It simplifies assigning tasks, scheduling jobs or handling last minute changes. Along with that you get real-time updates as well.
As mentioned earlier that it is a constant struggle for a manager to reach out to every team member to make sure that everyone is on the same page. You have to send multiple messages to team member, phone tagging and back t back emails. That where Squadly takes over. It brings all the scattered messages on a single platform so it becomes easier for you and your employees to keep up with anything and everything that is happening.
Try Squadly today and connect your team in ways you want.
